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Why You Should Pre-Record Your Monthly Company Meetings

Laurence Bogle
November 3, 20212 mins read

In the busy world of work, it can be difficult to get everyone together for an all-hands meeting or for a big announcement.  This may be down to holidays, busy schedules, or other commitments. You can make your company updates slicker, more streamlined, and more flexible for your colleagues by pre-recording them instead of doing them live!

What are the advantages of pre-recording meetings? 

Using XSplit Presenter to record your presentation has many advantages. You can script it in advance and then record it carefully, making sure you don’t stumble over your words. You can check everything in your demonstration goes smoothly, include a voiceover, and make annotations on your presentation as you go along. This will come from rehearsing as well as recording your presentation and watching it back to see what you need to improve.

Using these points can make your presentation more interesting and engaging, and of course smoother and slicker. But don’t forget that it can make it shorter as well – by removing any awkward pauses and speeding up anything obvious or slow. This can remove dead air time, getting all the same information across but in less time. This is something that will definitely be appreciated by your busy colleagues! 

When you pre-record meetings, you can also easily bring in your chosen guest speakers to make a contribution to the presentation. Of course, this can be done live too but pre-recording can make things easier. Now, you can work around your guest’s schedule, making it more likely to secure someone’s time. You can also help your viewers focus on what’s important by adding quick and easy annotations that capture their attention.

A crowded all hands meeting room with lots of people taking notes could be avoided if you pre record meetings
Photo by Sincerely Media on Unsplash

Videos can be reused

Once you’ve made your video, it can be watched at a later time by anyone who missed the meeting, without you having to spend time delivering the presentation again. It can also be sent as a file or uploaded to places like YouTube so your audience can watch it back as and when they wish to. Choosing to pre-record allows busy staff to prioritize their workload and to pick an hour that best suits them during the day without compromising their other tasks.

Doing this for your colleagues will prevent them from being taken from their most vital and pressing work to attend a meeting. This allows them to instead structure their day without missing out on the information. It will essentially give your guests greater control over their working day and, in turn, help them to perform at their best.

Having a pre-recorded video allows the meeting attendees to watch the video more than once if they want to. This allows them to make sure they picked up all the information or to show it to a colleague if they wish. This can, again, save you time and increase your reach, whilst still making it more convenient for your audience and their schedule. 

Pre-recording your big company updates can improve the quality of the presentation and make it easier for your colleagues to watch when it’s most convenient for them. We have some handy tips to get you started and some pointers on how to add some sparkle as well!

Laurence Bogle

Laurence is a freelance content creator, specializing in photography and gaming videos. He also enjoys skiing, track days, and amdram, and is looking forward to getting back on the piste, the racetrack, and the stage when the world returns to normal.More from this Author